Search Option Definitions
Social Security Number Trace Report (Validation)
Recommended for all applicants, this search reveals the name(s) associated with a Social Security Number, past and present addresses, and fraudulent use of the Social Security Number. Results may be used to cross-reference addresses supplied by applicant to insure the integrity of the information on the job application or resume. Using this information as a “pointer” you can begin to run some of the most basic but powerful searches for criminal records; the county and statewide criminal record searches. If the applicant's number is validated, the SSN Trace Report will identify the state and year in which the number was issued, along with the jurisdictions in which the applicant has lived during the past 7 to 10 years, other legal names and AKAs used by the applicant.
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Social Security Number Verification
This data in this report VERIFIES that the supplied data about an individual matches the official records of the Social Security Administration
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National Criminal Database Search
The HireSafe InstaScreen Multi-State criminal record search provides same-day access to the largest national criminal database available, currently 245 million records. It can be a valuable supplementary resource which may discover convictions in counties not identified in the Social Security Trace. These records are indexed from state correctional facilities, sex offender lists, and some state and county records. This service is recommended as a supplemental search to criminal background screening to identify criminal activity in jurisdictions outside of current and previous residences and employment geographical locations.
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Annual Employee Re-Screen
An effective screening program doesn’t stop after the initial screening of a new employee. With the HireSafe Annual Employee Re-Screen, rechecking a current employee through our National Criminal Database will ensure your employees are, and continue to be, free of criminal records that may jeopardize your organization. Once a year HireSafe will screen your current employees through our InstaCrim National Criminal Database to ensure they have no new records. This service can only be performed on current employees who have been screened through our InstaCrim National Criminal Database previously. In the event there is a new “hit” found on the employee, HireSafe will conduct a jurisdictional validation to ensure the record does belong to the individual and to comply with FCRA and other regulatory guidelines. You are only charged for any applicable court fees associated with a “hit” validation process. The Annual Employee Re-Screen is an effective way for our clients to monitor ongoing developments, keeping their workforce safe from unknown criminal activity.
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County Criminal Record Search
This search provides information on felony convictions, misdemeanor convictions, and pending cases, usually including the date and nature of the offense, sentencing date, disposition, and current status. HireSafe provides onsite county criminal searches at the 3600 county courthouses across the country. We recommend a search of every county of residence and any AKAs that have been identified in the applicant's Social Security Number Trace (or application). Using our nationwide network of court researchers provides access to the most up-to-date data available.
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Federal District Criminal Court
HireSafe searches Federal District Courts for convictions of crimes which occurred on federal property and convictions of federal crimes such as tax evasion, drug trafficking, mail and wire fraud, and immigration law violations. Records provide a criminal history of the subject, which includes the date of disposition, parole, or release from imprisonment.
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Business Credit Reports
The Business Credit search and report covers information such as Business Demographic information, Executive Summary, Trade Payment Totals, Trade Payment Details, Payment Trends, Inquiries and Public Record Information. Public records information many include Bankruptcies, National UCC Filings, Tax Liens and Judgments.
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County Civil Record Search
These types of lawsuits are filed by individuals or corporations against other private parties or corporations. Civil history records provide information about: product liability suits, violation of civil rights, judgments, nonpayment of goods and other similar cases.
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Federal District Civil Court Search
Federal civil records are searched at an appropriate US District Court. Cases are typically related to interstate commerce, violations of civil rights, issues involving the federal government, financial institutions, etc.
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Statewide Criminal Records
Statewide Criminal Record searches directly accesses the State's criminal records repository. Not all states make this information available. The Statewide Criminal Records search covers every County in the State and will provide felony and misdemeanor conviction information going back at least 7 years. The state criminal indexes receive their data from the counties, so if a county fails to report criminal data to the state, the statewide index may not be complete. The most thorough approach is to search both the statewide index and at the county level in the counties where the subject has lived
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Credit Report (employment)
This TransUnion™ report includes name, current address with other previous addresses, SSN, and may include the following: phone, current employer, up to three previous employers, and aliases. Credit summary complete file including public records (i.e., liens, judgments, etc.), collection accounts, current or previous delinquent accounts, types of credit, and total indebtedness. Displays “Profile” (i.e., account charged off, repossessed, etc.) and alerts of any confirmed or suspected fraud activity. This credit report is designed for employment purposes, so it does not place an inquiry on the applicants report. Recommended for all positions that involve access to cash, expensive equipment, or financial record keeping. This service provides the employer insight to the applicant’s level of fiduciary responsibility. Prior to releasing credit reports to a new client, an onsite credit bureau authorization is required.
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Liens & Judgments Report
A summary report of state-based liens and judgments filed against an individual. This limited report is does not require an onsite credit bureau authorization to be conducted.
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Motor Vehicle Reports (MVR)
MVR's provide driving history, verification of driving privilege, other names used for identification verification (AKAs), and physical description. This report will also include information about suspended licenses, failures to appear in court, and arrest warrants. Another vital use of the MVR is to verify the date-of-birth of the applicant for accurate criminal record searching. In addition, drug and alcohol related driving offenses may serve as a warning of potential substance abuse problems. In some states, convictions of driving under the influence of drugs or alcohol are not revealed on the criminal record and are placed on the MVR record. Because driving records are held in state bureaus and have access to all counties in the state and sometimes other states, they can be very useful for general screening purposes.
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Commercial Drivers License
A Commercial Driver’s License (CDL) is a federal requirement for anyone driving a tractor-trailer or a bus
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National Driver Registry
All serious traffic accidents and those involving a fatality are filed with the National Driver Registry.
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Professional License Verification
Verifies the type of license, whether currently valid, dates issued, state, and licensing authority.
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Professional Reference Verification
This report is an in-depth interview containing 40 questions and opinions asked of a provided reference. In California, only a licensed investigative agency such as HireSafe can legally inquire about an individuals’ style of living, habits, conduct, business, occupation, honesty, integrity, credibility, knowledge, trustworthiness, efficiency, loyalty, activity, movement, whereabouts, affiliations, associations, transactions, acts, reputation, or character of any person.
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Previous Employment Verification
HireSafe recommends employment verifications for all applicants. It is estimated that 40% of all applications and resumes contain falsified information. Basic employment verification includes dates of employment, job title, salary history, and eligibility for rehire, along with any additional questions requested.
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Education Verification
HireSafe will confirm degrees, diplomas or certificates, and dates attended. Typically the "highest degree" earned is verified. This verification usually includes dates of attendance, graduation date, and degree earned.
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Office of Foreign Assets Control (OFAC)
The USA Patriot Act Compliance Report (OFAC) is a database compiled from lists provided by U.S. and various international governmental agencies of individuals who may be involved in terrorist activities, money laundering, illegal imports, fraud against government agencies, violations of federal banking regulations, and fugitives from justice. Information may include date of birth, place of birth, citizenship, employment or group membership or affiliation.
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OIG/GSA Checks
The Office of Inspector General Checks compare candidates against the official List of Excluded Individuals/Entities, a summary of those excluded from participating in federally funded healthcare programs. Our General Services Administration Checks also reveal individuals barred from conducting business with the federal government.
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E-Verify
Confirm the legal "right to work" status of newly hired employees and receive a verification number from the Department of Homeland Security (DHS).
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HIPDB Checks
Health care integrity and protection data bank checks provide notice of potential healthcare fraud activity in connection with individuals screened.
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Fraud and Abuse Control Information System (FACIS)
Allows organizations to make different risk decisions depending on the individual or the entity. FACIS offers three levels of screening, which vary in the depth of the sanction search provided. HireSafe standard protocol includes the Level 3 search, which is the most robust search option. It conducts a search of disciplinary actions taken by federal agencies, as well as those taken by licensing and certification agencies in all 50 states. This is the most comprehensive search method available.
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Professional License Verification
Useful for verifying professional license and certifications, as well as providing the subjects professional standing with a regulatory body. Based on the information submitted, we contact the necessary licensing agencies, and verify standing, as well as verifying dates and any other information crucial to the license.
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Worker’s Compensation Records
The contents of report varies by state, with some states not allowing any information to be retrieved. From those states participating the data can range from complete disclosure of a claim to only those cases that were denied. This information can only be accessed after an employment offer has been made.
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Substance Abuse Testing
HireSafe offers a nationwide administration of employee drug and alcohol testing programs that strictly adhere to federal and state guidelines. With approximately 5,000 DHHS (Department of Health and Human Services) certified and trained collection sites, HireSafe has one of the largest collection networks in the nation. We are able to provide drug testing using hair, urine or saliva samples. Additionally, we offer an MRO Service (Medical Review Officer), computerized, random testing schedules and comprehensive training for all of our programs. We can help you design and implement a program to meet the individual needs of your company and help you manage the changing needs of the state and federal requirements.
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Sex Offender Registry Search
A sex offender is typically an individual who has been convicted of a violent sexual crime such as rape, or someone who has committed a sexual offense against a child or an adult. Details in the report usually include: identifiers, registered address, aliases, case numbers, charge(s), conviction details, and period of incarceration. The HireSafe sex offender search includes access to records in all 50 states, DC, Guam and Puerto Rico.
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International Records
Criminal records are available from 172 foreign countries. Turnaround time varies from 5 to 10 business days. Availability of records varies by nation: Criminal Court; Civil Court; Driving; Academic and Employment Verifications.
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Department of Corrections Search
Either federal or state-level incarceration records.
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Fictitious Business Name Search
A fictitious business name, assumed name, or DBA (short for "doing business as"), allows you to legally do business as a particular name without having to create an entirely new business entity. You can accept payments, advertise, and otherwise present yourself under that name. In fact, if you present your business under a name other than your proper legal name without proper notification, it may be considered fraud.
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Uniform Commercial Code Filings (UCC)
When an applicant pledges collateral on a loan, Uniform Commercial Code (UCC) filings tell you whether others have filed a claim against the same collateral. The HireSafe UCC filings searches for records filed with the respective Secretary of State. The UCC online search delivers the: File number; Debtor's name and address; Secured parties' names and addresses; Collateral description (e.g., equipment, real estate, inventory) and Amendments, terminations and continuations.
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Extended Work Force Screening
The HireSafe Extended Workforce Portal ensures that your extended workers (from vendors) meet the same policy requirements and screening standards as your employees. Simply choose the HireSafe extended workforce screening program profile that matches your organization’s needs and company standards. We’ll work with your vendors on all aspects of the background screening process.
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Federal Bankruptcy Search
A direct search of the U.S. Bankruptcy Court system to determine if a commercial entity or individual has sought protection under federal bankruptcy laws. Searches may be conducted on the national or federal district level. Data obtained includes case number, chapter type, petition date and discharge or dismissal date. Case abstracts, including dockets and schedules are also available as a separate item.
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GSA Excluded Parties List
The Excluded Parties List System (EPLS) includes information regarding entities debarred, suspended, proposed for debarment, excluded or disqualified under the non-procurement common rule, or otherwise declared ineligible from receiving Federal contracts, certain subcontracts, and certain Federal assistance and benefits. This information may include names, addresses, DUNS numbers, Social Security Numbers.
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Denied & Prohibited Parties
U.S. export regulations require that all international and domestic transactions be screened against the U.S. Government list of prohibited end users. Shipments to certain individuals, organizations, or institutions that have violated U.S. export laws are prohibited.
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Denied Persons List
The search is to reveal the names of persons who have been issued a denial order by the Bureau of Industry and Security (BIS) of the U.S. Department of Commerce. U.S. exporters and third parties in general, are prohibited from dealing with denied parties in transactions involving U.S. items.
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Specially Designated National
Any person who is determined by the U.S. Secretary of the Treasury to be a specially designated national (SDN) for any reason under regulations issued by the Office of Foreign Assets Control.
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Specially Designated Terrorist
Any person who is determined by the U.S. Secretary of the Treasury to be a specially designated terrorist (SDT) under notices or regulations issued by the Office of Foreign Assets Control.
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Global Sanctions and Enforcements Check
The Global Sanction watch list gathers data from a variety of international agencies to compile a list of high-risk individuals and organizations from around the world. Included with the Global Sanction watch list are the FBI's Top Ten Most Wanted, Interpol's Most Wanted, and OFAC's Specially Designated Nationals (SDN) List, among many others.
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Asset Search
The HireSafe Asset Search will disclose real-property ownership; vehicles watercraft and airplane title and/or ownership; Bankruptcies, Liens and Judgments; Corporate Affiliations; Address History and UCC Filings.
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Integrity Assessment Profiles
The HireSafe MultiPanel Assessment System is based entirely on the Overt Integrity approach. There are no personality-based questions -- every question is based on work-related attitudes in a workplace setting. The MultiPanel program reveals the applicants’ true attitude towards Authority, Tenure, Workplace Drug Use and Theft. The panels will also reveal if the candidate is a fast or slow-paced individual, helping you to create the proper “job fit.”
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Fingerprinting
The HireSafe fingerprinting program utilizes CA authorized LiveScan operators throughout the state.
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Adverse Action Fulfillment Service
Clients may elect to have HireSafe handle all administrative FCRA-imposed employer adverse action obligations, including mailing hard copies of final applicant reports and a summary of consumer rights to the subject of the background report on behalf of the employer.
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Database Criminal Record Verification
On selected InstaCrim database searches, criminal record “hits” will be verified at the county level with no additional charges. Verification of database criminal records is a compliance requirement of the FCRA.
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Human Resources Management System (HRMS)
A convenient, user-friendly desktop applicant tracking solution. The HirePlus HRMS is designed to help clients conveniently manage the hiring process with a desktop application.
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Applicant Tracking System with Talent Acquisition
The HireSafe Applicant Tracking System includes full integration for national Talent Acquisition, Background Screening including Integrity Assessments and the E-Verify program. Complete hiring management system with desktop convenience.
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DEA Checks
Drug Enforcement Administration Checks verify that a practicing healthcare provider remains in good standing, free of recorded drug-related disciplinary action.
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Adverse Action Fulfillment Service
Clients may elect to have HireSafe handle all administrative FCRA-imposed employer adverse action obligations, including mailing hard copies of final applicant reports and a summary of consumer rights to the subject of the background report on behalf of the employer.
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Fleet Mngr. Program
The HireSafe Fleet Mngr. Program gives an administrator the ability to manage their fleet vehicles from their desktop. Moving violations, accidents and expired or soon to expire licenses are now easily managed with a single-source dashboard application.
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Health & Human Services Exclusion list
Bases for exclusion include convictions for program-related fraud and patient abuse, licensing board actions and default on Health Education Assistance Loans.
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National Practitioners Data Bank
The NPDB is primarily an alert or flagging system intended to facilitate a comprehensive review of health care practitioners' professional credentials. The information contained in the NPDB is intended to direct discrete inquiry into, and scrutiny of, specific areas of a practitioner's licensure, professional society memberships, medical malpractice payment history, and record of clinical privileges
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Alcohol Tobacco & Firearms (ATF) Most Wanted
The ATF most wanted for violent criminals, criminal organizations, the illegal use and trafficking of firearms, the illegal use and storage of explosives, acts of arson and bombings, acts of terrorism, and the illegal diversion of alcohol and tobacco products.
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FBI Most Wanted
The FBI most wanted for violent criminals and criminal organizations.
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FBI Domestic Terrorist List
Known terrorists and or terrorist organizations living/working in the USA.
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FBI Crimes Against Children List
A search of the FBI database for known pedophiles, cyber predators and child abductors.
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FBI Cyber Crime Records Search
The FBI's “hit list” of perpetrators of most serious computer intrusions through the spread of malicious code; those online sexual predators who use the Internet to meet and exploit children and to produce, possess, or share child pornography. This list also includes those illegal operations that target U.S. intellectual property, endangering our national security and competitiveness; and to dismantle national and transnational organized criminal enterprises engaging in Internet fraud.
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Securities & Exchange Commission (SEC) FINRA Report
This report confirms the securities license(s) held, the employment history and any SEC actions taken against the subject.
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Pre-Employment Physical Examinations
A Physical Abilities Test (PAT) is a way for an employer to more effectively match workers to the physical demands and essential functions of a job. A PAT is a tailored exam, conducted by a Physical Therapist or medical professional, which reveals a prospective employee’s capacity to perform at specified physical demand levels.
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Communicable Disease Screening
Screening for communicable diseases is a priority for certain health-care workers who serve high-risk clients. In addition to the state requirement for pre-employment TB skin testing, many health care workers are required by the Occupational Safety and Health Act (OSHA) to have routine TB skin tests during their employment.
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